Welcome There are no scheduled Fire Alarms.
1. Guests: Andy Gibbs (Chair), Joy Haffner, Martyn Prince, Mark Lloyd, Bill Taylor and Janet Kelly.
2. Apologies: David Turner (CAMC Chair), David Orr, Mike Tolley, Jo Bradley, Jill Hardell, Helen Drew and Martyn Shaw.
3. Adoption of minutes:
Proposed: JH
Seconded: ML
Carried Yes
4. Actions Arising from last meeting / Matters arising from Previous minutes not covered elsewhere:
JK was to discuss removing Julian as an Administrator. Completed. Team agreed to continue using Julian to host the site.
DO and JH were to collate rally stats from the centres for Governance. The centres aren’t sending their rally stats. JH to chase both centres.
Digital training for JK. Training has been organised.
JK was to bring unused committee badges to the March meeting. JK to deliver them to Bramblewood in June.
AG to send dimensions of Chairman’s Chain of Office bars so team members could locate suitable vendors. ML to follow up with his local vendor.
2026 Divisional AGM venue to be confirmed and details sent to Governance. Venue confirmed and booked, Governance to be informed.
Accounts to be sent for audit. MT to confirm on return from holiday.
Code of Conduct, that committee agreed in January, to be signed. All present signed the document, JH to chase outstanding signatures.
Additional meeting re starting the process of bringing Shropshire out of hibernation to be held. Completed.
5. Reports:
a. Chair:
Contacted Governance re Shropshire event numerous times.
Spoke to Sue Southwall after suggestion from the team. She had no advice to give us, I repeatedly asked her for the document her team have created, no point in reinventing the wheel, but Sue finally informed me that section is not yet available. Sue wanted to book on, but I reminded her that the event is specifically for CAMC members from Shropshire and has limited capacity. She agreed to come for the day.
Dealt with bookings for Shropshire event in Mike’s absence. Currently we have 8, which includes David Turner and 4 WCD team members.
Contacted John Thyme re advert for our Shropshire event; promised that there would be an article in the News section in the May – June edition, which should land on doormats mid April.
Governance has promised to send the Shropshire flag in time for the meet in June.
David Turner contacted me, asking what we had planned and that he wanted to attend.
Received numerous correspondences, which will be added as annexes to the minutes. Noted
b. Administrators:
Getting to grips with the admin required – so once again many thanks for your help and patience.
Attended meetings as required.
Circulated documents as required.
Invoice sent to treasurer re venue for AGM.
6 emails sent re Join the Adventure: Launch of the Shropshire Centre of CAMC!
As a matter of courtesy can I please request that members when asked a question respond.
AG thanked JH for stepping up to complete both roles due to DO illness.
Team members reminded JH of work commitments.
c. Treasurer:
No report due to holiday.
d. Digital Champion:
Since the last meeting, I have been posting weekly on the FB page on Sundays with some success of responses. I have set up the Friends of Shropshire Centre. Please will everyone join and share posts to increase the profile. We have collected about 10 email addresses and emailed them. Noted.
AG thanked her for her work posting each week.
ML had tried to re-establish the old Shropshire FB Group, but no luck.
JK suggested holding a quiz to build additional interest; all agreed.
e. Centre Rep
Cheshire: BT WCD Meeting 28 / 3 / 26, Report from Cheshire Centre
Centre Committee approved loan of rally equipment for WCD rally and wished the rally success. Noted.
f. Centre Rep
Worcestershire: JB Unfortunately the Worcestershire Centre had to cancel our first Rally of the season at Top Barn, Holt Fleet Worcester due to only two units booked. We have also had to cancel our Whit week Rally to Globe Vale Cornwall due to lack of numbers. Our next Rally is at Yew Tree Farm, Far Forest, Bewdley from 17th – 19th April, EHU available Mike and Sarah Tolley are the Rally Officers. I would like to promote the Worcestershire Rallies on the WCD Facebook page but I am unable to share from the Worcester’s Facebook page and I’m not allowed to post directly to the WCD page. How do I go about posting directly to the Division page. Noted.
JH suggested we offer help to Worcestershire centre.
JB to contact JK directly to assist with promoting Worcestershire rallies.
g. Member Rep: ML Nothing to report.
h. Member Rep: MP Nothing to report.
i. Webmaster AG
Added info for Shropshire Centre reforms to the Home page and the What’s On Page.
Created poster for the event.
Added poster to the web site, sent it to Governance, The Magazine editor and our Digital Champion.
SEO optimization (his helps improve your site’s visibility in search results) carried out.
Hit counter added.
Count down timer added for the Shropshire Reform event.
Old news removed from the Home Page.
Web site monthly stats: In the whole of March the site has had 19 visitors, that is why the site is difficult to find in Google rankings, basically it is not being used. Noted.
j. Nominated Member: JH
AG briefed the team that JH had informed him that due to other increasing volunteering commitments elsewhere she was going to have to drop her participation in WCD meetings. Noted.
6. Correspondence
Club Council meetings.
Social media training.
2026 club dates for your diary.
Event proposal form.
Chairs lines invitation to Clubfest.
Club magazine article.
Shropshire centre interest.
MP had received a message from a past Shropshire member who now runs a CL. See Annex’s.
It was suggested to send a poster to advertise the event MP and JK agreed to send Lady Margaret’s CAMC site a poster.
7. AONB
a. Question Time AG informed the team that WCD’s QT application needs to be submitted to Governance by 1 May 2026. His recommendation was to include it with the next Shropshire revival rally; this would also be an additional draw.
After a discussion it was agreed to organise two different events, mainly due to requiring a major attraction draw for the QT. Further discussion took place on different locations; no venue was agreed. It was agreed that each team member would try and find a suitable location and report back by Sunday 5 April 2026.
b. Shropshire Rally Update
AG updated the team:
Currently received 8 bookings.
Dedicated e-mail targeting CAMC members living in Shropshire area has been agreed to be sent on 23 April.
A What’s On Feature has been agreed for the May edition of the Club magazine.
Informed the team that the Shropshire Centre flag would be sent to the Division.
Requested update on the past centre photos.
Requested an update on the musician
Requested an update on the food waggon.
AG to send our FB page link to be included in the Club Magazine.
ML to ask his parents, MP to check his collection.
Confirmed he was booked. MP to send link for social media and web site.
His requirements, minimum sales or a down payment of £450 for 15 pizzas. The team agreed to make a booking with Dominoes if required.
8. AOB
AG informed the team that the Bank mandate has still not been completed.
AG handed out new window plaques.
AG was disappointed to read that an additional Nominated Member has been foisted on us without consultation or even notification. He, Greg Harvey, hasn’t contacted me or introduced himself.
JH informed the team that she was going to visit DO next week.
AG thanked everyone for their input and time. He also thanked BT for use of the room and collecting vitals. MT to chase up.
AG to contact Governance.
AG to send card with teams get well messages.
9. Date & time of next meeting Sunday 21 June 2026 at 14.00.
10. Venue: Bramblewood Caravan Site
11. Appendix
